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Coaches Information & Duties
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General Information
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All coaches for Cloverdale Minor Baseball Association are required to undergo an RCMP Criminal Background Check. |
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It is the Coaches responsibility to display and promote good sportsmanship and fair play of their team and parents at all times.
Behave the way you want players and spectators too. Be positive and remember that all participants are special and important. |
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Emphasize that participating and doing ones best are more important than who wins or loses. Remind players that everyone is a
valued member of the team. Keep it fun while developing their skills and constructive attitudes towards competition. |
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Respect the Umpires and accept their decisions, do not argue with them. CMBA has a ZERO TOLERANCE policy regarding this.
Actively encourage players to respect umpires and other competitors, that without them there would be no game. |
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Encourage communication between coaches, players and parents |
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Learn and respect the rules of the games. |
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Home Teams are responsible to prepare the fields for play. In Tadpole and Mosquito the home team is responsible to line the field,
fill in depressions and after the game they are to rake the infield, home plate and pitching mound areas. It is also the home teams
responsibility to return all equipment to the bins and lock up them up. |
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Although it is not mandatory, the Cloverdale Minor Baseball Association encourages coaches at all levels to complete a minimum of
Level 1 technical. CMBA will pay for all Coaches who participate in coaching level courses. In some instances, a Coach may have to
prepay their fee and then be reimbursed by CMBA. |
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Coaches must submit a $100.00 postdated deposit cheque for equipment bags. The cheque is returned to the Coach when he turns
in the equipment into the Equipment Manager. |
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Coaches are responsible for picking up team uniforms and returning them at the end of the season to the Equipment Manager(s). |
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One Head Coach and 2 Assistant Coaches per team are exempt from Volunteer duties. While the head coach may chose to name other assistant coaches to a team, the head coach must then name which 2 assistant coaches are "official" and will receive the volunteer duty credit. |
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A Coach must be prepared to spend time practicing with their team in order that the players have a chance to develop skills and
team spirit. During pre-season, several practices a week are desirable. As the season progresses practice sessions may vary in
duration and frequency. Depending on the needs of the team, a practice will generally have some or all of the following elements
in it: |
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Discussion |
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Warm-up |
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Skill demonstration |
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Skill practice |
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Chalk talk |
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Scrimmage or practice |
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RCMP Criminal Background Check
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| All coaches for Cloverdale Minor Baseball Association are required to undergo an RCMP Criminal Background Check. |
| Failure to complete the process before the deadline (opening day of the spring season) will result in coaching privileges being revoked NO EXCEPTIONS. |
| The process is free for coaches, and is quick and easy to complete. You must complete all the following steps: |
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Download and print the Criminal Record Check Forms (CMBA Volunteer Letter, RCMP Form 1, RCMP Form 12, and CMBA Form A). |
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Complete the RCMP Form 1 and RCMP Form 12. |
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Complete the CMBA Volunteer Letter. You must have this letter if you wish the RCMP to waive the criminal check fee of $20. |
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Take the completed RCMP Form 1 and RCMP Form 12 as well as CMBA Volunteer Letter along with two pieces of identification (one must be a picture ID and one must contain your current address) to the address below. |
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Surrey RCMP
14355 57 Ave
Surrey BC V3X 1A9 |
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Phone: 604-599-7619 |
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8:00am-6:00pm Mon - Fri
9:00am-3:00pm Sat - Sun |
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Note: Only residents of Surrey register at Surrey detachment, otherwise go to your local detachment. |
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While you wait they will process RCMP Form 12, and will then return it to you completed. |
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NOTE: If you do not receive it immediately (if they get backed up it may take up to a week to get results) then ask for a receipt, as this will be your only proof that you did go in and request the check. |
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Print, complete and submit the CMBA Form A along with the completed RCMP Form 12 to: |
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Cloverdale Minor Baseball
ATTN: Risk Manager
Box 34163 17790 #10 Highway
Surrey BC V3S 8C4
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Coaching Application Deadlines
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| Any coach who wishes to apply to head coach one of the following teams must submit a letter of intent to the CMBA Secretary by the listed deadlines. |
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| Single Season: Midget AAA or Bantam AAA (season is spring and summer combined) |
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Applications submitted by: |
August 15th |
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Decision made by: |
August 31st |
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These programs must include an Coaching Application and a Project Planner outlining money needed and how you want to run these programs, and updates must be made to the board by the AGM and again at the end of the season. |
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| To apply to head coach one of these teams, please download CMBA_Coaching_Application.doc and CMBA_Project_Planner.doc, fill them out electronically and email them to the CMBA Secretary, or download CMBA_Coaching_Application.pdf and CMBA_Project_Planner.pdf, fill them out by hand and mail them to Box 34163 17790 #10 Highway, Surrey BC V3S 8C4. |
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| Spring Season: Bantam AA or Pee Wee AA |
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Applications submitted by: |
December 31st |
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Decision made by: |
February 1st |
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The coaches committee will rank the coaches in order of choice. This ranking will then be put aside until player assessments are completed. |
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To be eligible to qualify to coach your son or daughter, they must rank high enough to play at that level as per the following: |
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1 AA team top 12 |
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2 AA teams top 24 |
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3 AA teams top 36 |
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At this time, the coaches will be asked if they would like to coach if their son or daughter is not among the selected group. They will have the choice to accept or decline the coaching opportunity. If after the assessment, none of the coaches kids are ranked high enough, the committee will select the highest ranked coach, with the exception that their son or daughter be allowed to play for this team. |
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| Spring Season: Midget AA, Bantam A or Pee Wee A |
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Applications submitted by: |
February 1st |
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Decision made by: |
March 1st |
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| Summer Ball: Midget AA, Bantam (A or AA), Pee Wee (A, AA or AAA), Mosquito (A, AAA Tier 1 or AAA Tier 2) or Tadpole |
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Applications submitted by: |
April 15th |
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Decision made by: |
May 15th |
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| To apply to head coach one of these teams, please download CMBA_Coaching_Application.doc, fill it out electronically and email it to the CMBA Secretary, or download CMBA_Coaching_Application.pdf, fill it out by hand and mail it to Box 34163 17790 #10 Highway, Surrey BC V3S 8C4. |
| NOTE 1: All application deadlines are final and no late applications will be accepted (other than for a position where there are no applicants). If mailing your application, please email the association secretary that your application has been submitted and will arrive in the mail. If you application arrives in the mail after the application deadline and the secretary has not been notified it will not be accepted. |
| NOTE 2: We do not require or accept applications for assistant coaching positions. The selected head coach will chose who his/her coaching staff will be. |
| NOTE 3: We do not accept applications for more than one level within a division for summer ball coaching applications (i.e. applying for both the "A" and the "AA" level). If applications are received for more than one level, the coach will be asked to select which level the application should proceed as. |
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Coaching Certification
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Coaching certification is achieved through the National Coaching Certification Program (NCCP).
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The first NCCP level is the Initiation Coach level.
To achieve this level you must complete the NCCP Online Component followed by attending an NCCP Initiation Coach Clinic.
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Making Ethical Decisions Reference Guide
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The second NCCP level is the Regional Coach level.
To achieve this level you must first achieve the Initition Coach level, and then attend and complete a further three NCCP clinics (Teaching and Learning Clinic, Skills Analysis Clinic, Planning Clinic).
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The third NCCP level is the Provincial Coach level.
To achieve this level you must first achieve the Regional Coach level, and then attend and complete a further two NCCP clinics (Pitching & Catching Clinic, Strategies Clinic).
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For more information on the NCCP Program please see the NCCP Model - Baseball FAQ web site.
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To search and register for NCCP clinics please go to the Baseball BC NCCP Clinics web site.
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Our goal is to get as many of our coaches certified (are at least started down the NCCP path) as we can,
and as such CMBA will reimburse 100% of the cost for any coach who will be coaching in Cloverdale by sending proof of completion along with your receipt to the treasurer.
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NOTE: CMBA will not reimburse the cost of any other coaching clinics or seminars, unless they are hosted by CMBA and advertised as free for coaches to attend.
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For the Summer All-Star program, Coaches must have the following requirements:
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Mosquito A, AA, AAA One coach to have Regional Coach Trained Status. All other coaches must be Initiation Coach Trained status. |
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Pee Wee A - One coach to have Regional Coach Trained Status. All other coaches must be Initiation Coach Trained status. |
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Pee Wee AA, AAA - All coaches to have Regional Coach Trained Status. |
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Bantam A - One coach to have Regional Coach Trained Status. All other coaches must be Initiation Coach Trained status. |
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Bantam AA, AAA - All coaches to have Regional Coach Trained Status. |
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Midget AA One coach to have Regional Coach Trained Status. All other coaches must be Initiation Coach Trained status. |
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Midget AAA All coaches to have Regional Coach Trained Status. |
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IMPORTANT: After registering for and completing the online component, you should be given your NCCP number.
It is important for you to have record of your NCCP number as it is required to coach at higher levels.
At any time you can check your certification levels by viewing your transcript at: Check NCCP Certification.
If you have taken certification clinics and they do not show up on your transcript after a reasonable amount of time, it is important to follow up to get that resolved.
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Emergency Action Plan
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We now have a great set of tools that will assist our association members including coaches and executive and will serve to limit the liability of our association, by documenting action that we took to remedy a particular problem.
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All coaches should obtain a copy of each players BC healthcare card # and keep a list of these numbers on his/her person at all times during practices and games.
CMBA provides a standardized for form obtaining the necessary information:
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Player Emergency Info |
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All coaches (head and assistants) should read, print and keep a copy of the following documents on his/her person at all times during practices and games:
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Park Emergency Action Plan Rev 2 |
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Accident Report Form Rev 0 |
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Steps to Follow When an Injury Occurs Rev 2 |
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Coaches Personal Risk Management Plan Rev 0 |
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Copies of the CMBA Accident Report Form will be available at the concession in the event that an accident were to occur, and copies can always be downloaded from this site.
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Pitch Count Rules
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The new Pitch Count Rules are going to become a very important part of the game starting next season.
The following document summarized the rules and all coaches should familiarize themselves with them.
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Pitch Count Rules
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Pitch Count Log Form
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Providing Feedback on Umpires
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Coaches are encouraged to provide feedback on umpires' performance, but please keep the feedback frank and honest.
To provide feedback, please fill out a Coaches Umpire Comment Card (which can be obtained at the concession), fill it out, and drop it off at the concession.
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Coaches Umpire Comment Card |
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