All coaches for Cloverdale Minor Baseball Association are required to undergo a CMBA Volunteer Criminal Background Check.Failure to complete the process before the deadline (opening day of the spring season) will result in coaching privileges being revoked – NO EXCEPTIONS.
The process is free for coaches, and is quick and easy to complete. You must complete all the following steps:
- Access Code: RXMWNTJFJH
- Complete the Criminal Record Check online
- NOTE - In some cases you may still need to go to the RCMP detachment for fingerprint analysis.
- Complete the online Form A document
- Download and print the Criminal Record Check Forms below (CMBA Volunteer Letter, RCMP Background Check Form, and CMBA Form A).
- Complete the RCMP Background Check Form.
- Complete the CMBA Volunteer Letter. You must have this letter if you wish the RCMP to waive the criminal check fee of $20.
- Take the completed RCMP Background Check Form as well as CMBA Volunteer Letter along with two pieces of government issued identification (one must be a picture ID and one must contain your current address) to the address below.
Surrey – RCMP
14355 57 Ave.
Surrey BC V3X 1A9
7:00am-7:00pm Mon - Fri
9:00am-4:00pm Sat - Sun
Note: Only residents of Surrey register at Surrey detachment, otherwise go to your local detachment.
- There are other locations available please see this link: http://www.rcmp-grc.gc.ca/detach/en/d/255
- The forms of identification that the RCMP will accept are:
- Valid drivers license with photo
- Birth Certificate
- Valid passport
- Valid Nexus card
- Valid BC ID with photo
- Native Status Card
- Canadian Citizenship Card
- Permanent Resident Card
- Military Identification
- Firearms License
- While you wait they will process the criminal check, and will then return it to you completed. NOTE: If you do not receive it immediately (if they get backed up it may take up to a week to get results) then ask for a receipt, as this will be your only proof that you did go in and request the check.
- Print, complete and submit the CMBA Form A along with the completed record check to:
Cloverdale Minor Baseball
ATTN: Vice President
Box 34163 – 17790 #10 Highway
Surrey BC V3S 8C4
Any coach who wishes to apply to head coach one of the following teams must submit a letter of intent to the CMBA Secretary and the applicable division coordinator by the listed deadlines.
These programs must include a Coaching Application and a Project Planner/Budget outlining money needed and how you want to run these programs, and updates must be made to the board by the AGM and again at the end of the season.
To apply to head coach one of these teams, please download the documents below, fill them out electronically and e-mail them to the CMBA Secretary, fill them out by hand and mail them to:
Box 34163 – 17790 #10 Highway
Surrey, BC V3S 8C4
SINGLE SEASON: 18U COLLEGE PREP & AAA OR 15U AAA & AA
(Season is spring and summer combined)
- Applications will only be accepted when the CMBA Board deems it necessary to post for coaches for these teams. The post will include the applicable due date for the applications
SPRING SEASON: PEE WEE AA
- Applications submitted by: October 1st (2022 Season deadline: Nov 15th)
- Decision made no earlier than: October 8th (2022 Season decision: Dec 1st)
The coaches committee will rank the coaches in order of choice. This ranking will then be put aside until player assessments are completed.
To be eligible to qualify to coach your child, they must rank high enough at assessments to be invited to tryouts (as per our Draft Process Policy) for the level that you are applying to coach.
At that time, the coaches will be asked if they would like to coach if their child is not among the selected group. They will have the choice to accept or decline the coaching opportunity. If after the assessment, none of the coaches’ kids are ranked high enough, the committee will select the highest ranked coach, with the exception that their child be allowed to play for this team.
SPRING SEASON: MIDGET AA, BANTAM A OR PEE WEE A
- Applications submitted by: February 1st
- Decision made by: March 1st
Midget AA, Bantam A, Pee Wee (A, AA or AAA), Mosquito (A, AAA Tier 1 or AAA Tier 2) or Tadpole
- Tadpole and Mosquito Applications Submitted by May 1st
- PeeWee AAA Applications submitted by: April 15th
- PeeWee A & AA, Bantam & Midget Applications submitted by: May 1st
- Decisions for all divisions made by: May 31st
NOTE 1: All application deadlines are final and no late applications will be accepted (other than for a position where there are no applicants). If mailing your application, please email the association secretary and division coordinator that your application has been submitted and will arrive in the mail. If you application arrives in the mail after the application deadline and the applicable board member(s) have not been notified, it will not be accepted.
NOTE 2: We do not require or accept applications for assistant coaching positions. The selected head coach will choose who his/her coaching staff will be.
NOTE 3: We do not accept applications for more than one level within a division for summer ball coaching applications (i.e. applying for both the "A" and the "AA" level). If applications are received for more than one level, the coach will be asked to select which level the application should proceed as.
RECENT CHANGES TO THE NCCP PROGRAM WILL BE UPDATED ON THIS PAGE SHORTLY
Coaching certification is achieved through the National Coaching Certification Program (NCCP).
The second NCCP level is the Regional Coach level. To achieve this level you must first achieve the Initition Coach level, and then attend and complete a further three NCCP clinics (Teaching and Learning Clinic, Skills Analysis Clinic, Planning Clinic).
The third NCCP level is the >Provincial Coach level. To achieve this level you must first achieve the Regional Coach level, and then attend and complete a further two NCCP clinics (Pitching & Catching Clinic, Strategies Clinic).
For more information on the NCCP Program please see the NCCP Model - Baseball FAQ web site.
To search and register for NCCP clinics please go to the Baseball BC NCCP Clinicswebsite.
Our goal is to get as many of our coaches certified (are at least started down the NCCP path) as we can, and as such CMBA will reimburse 100% of the cost (of any clinics, modules, portfolios, or other items required as part of the NCCP training process) for any coach who will be coaching in Cloverdale, by sending proof of completion along with your receipt to the treasurer.
NOTE: CMBA will not reimburse the cost of other coaching clinics or seminars, unless they are hosted by CMBA, or otherwise advertised as free for our coaches to attend.
PLEASE NOTE - Below is accurate at the time this was written. The BCMBA Rulebook for the current year is the source of truth. This can be found here.
For the Summer All-Star program, Coaches must have the following requirements:
- Mosquito A, AA, AAA – One coach to have Initiation Coach Trained status. All other coaches must be Initiation in Training status.
- Pee Wee A - One coach to have Initiation Trained status. All other coaches must be Initiation Online status.
- Pee Wee AA - One coach to have Regional Coach Trained status. All other coaches must be Initiation Coach Trained status.
- Pee Wee AAA - One coach to have Regional Coach Trained status. All other coaches must be Initiation Coach Trained status.
- Bantam A - One coach to have Initiation Coach Trained status. All other coaches must be Initiation Online Trained status.
- Bantam AA - One coach to have Regional Coach Certified status. All other coaches must be Regional Coach Trained status.
- Bantam AAA - One coach to have Regional Coach Certified status. All other coaches must be Regional Coach Trained status.
- Midget AA – One coach to have Initiation Coach Trained status. All other coaches must be Initiation Online Trained status.
- Midget AAA – One coach to have Provincial Coach Certified status. All other coaches must be Regional Coach Certified status.
IMPORTANT: After registering for and completing the online component, you should be given your NCCP number. It is important for you to have record of your NCCP number as it is required to coach at higher levels. At any time you can check your certification levels by viewing your transcript at: Check NCCP Certification. If you have taken certification clinics and they do not show up on your transcript after a reasonable amount of time, it is important to follow up to get that resolved.
NCCP Renewal of Coach "Certified" Status
Baseball Canada, in conjunction with the Coaching Association of Canada, have now instituted a requirement that coaches who have an NCCP "Certified" status renew that status every three years.
This process applies to coaches whose NCCP status is Provincial Certified or Regional Certified, and those coaches who had a status of Level 2 Certified or Level 1 Certified in the old NCCP and who completed the Making Ethical Decisions online evaluation prior to the June 30, 2009 deadline. This process DOES NOT apply to coaches who have an "IN TRAINING" status, such as Initiation Coach, Regional Trained, or Provincial Trained.
You can check your NCCP status by accessing your online transcript at https://thelocker.coach.ca/access/account/public, or by logging into your account at http://nccp.baseball.ca/ and switching to the Status tab.
To renew your certified status, you must accumulate 12 Professional Development points during the three year period prior to your certified status expiration date. Points can be accumulated by coaching (1 point per year), attending the annual coaching conference (3 points per year), or attending an NCCP clinic (5 points per module). There is also the provision for self-directing training activities (maximum 3 points over the 3 year period), but there is no clear information yet as to what qualifies or how to obtain the points for these.
Any coach who fails to accumulate the necessary points will need to undergo an "on field evaluation" to retain their certification; otherwise they will essentially lose the "certified" status and will revert to "trained" status, and will have to undergo the evaluation to regain the certified status.
To obtain your Professional Development points, you need to have an account on http://nccp.baseball.ca/. If your status is Provincial Certified or Regional Certified, you should already have an account which you needed to do the online component when your first started your NCCP training. If you were grandfathered from the old NCCP Level 1 Certified or Level 2 Certified, you may need to register for an account, but when doing so you need to make sure you check the "Have you already completed your Level 1 Technical in the old NCCP and wish to register with nccp.baseball.ca?" check box, which will skip having to pay for the registration and will instead notify Baseball BC who will confirm your certification and enable your new account.
Now you can log into your account at http://nccp.baseball.ca/, switching to the Status tab, and expanding the Professional Development section at the bottom of the page. Here you can click on "notify Province of completion" in the Active Coaching section to claim your point for coaching during a season, or to select a "Non NCCP (National) Clinic" to claim the 3 points for attending the BC Minor Coaching Conference.
Until they iron out the wrinkles in this process, Baseball BC may have to manually intervene in the process to ensure points get properly assigned, so for any questions or problems please contact firstname.lastname@example.org.
Please note that coaches can also claim points for coaching or attending the conference in 2013, even though the initial certification period is valid through 2016 (so you essentially have 4 years to accumulate the first 12 points you need).
We now have a great set of tools that will assist our association members including coaches and executive and will serve to limit the liability of our association, by documenting action that we took to remedy a particular problem.
All coaches should obtain a copy of each players BC healthcare card # and keep a list of these numbers on his/her person at all times during practices and games. CMBA provides a standardized for form obtaining the necessary information.
All coaches (head and assistants) should read, print and keep a copy of the following documents on his/her person at all times during practices and games.
- Coach's Personal Risk Management Plan
- CMBA Player & Medical Emergency Info
- CMBA Park Emergency Action Plan (EAP)
- Steps to Follow When Injury Occurs
- CMBA Accident Report Form
Copies of the CMBA Accident Report Form will aldo be available at the concession in the event that an accident were to occur.
CMBA DIVISION RULES
BC Minor rules must be adhered to. However, there are CMBA specific rules for 11U and below. These rules can be found under the Divisions tab for the specific division or here.
BC MINOR RULE INFORMATION
PITCH COUNT RULES
Pitch Count Rules are a very important part of game management and player safety. Please consult the BC Minor Rulebook for the current season. The current pitching rules can be found in Rule 24 (Mosquito and up). There are pitching rules for Tadpole in Rule 31.
Baseball BC has introduced a Grassroots program complete with skill/coaching manuals for our various divisions from 5U through 9U. The manual for the respective division can be found on the Division page for each division or here. Furthermore, there many experienced coaches within the association who would be happy to help with some practices for new or developing coaches.
Please discuss any questions you have with the Coach & Player Development Director
Coaches are encouraged to provide feedback on umpires' performance, but please keep the feedback frank and honest. To provide feedback, please fill out a Coaches Umpire Comment Card (which can be obtained at the concession), fill it out, and drop it off at the concession.